Event Space Rental Agreement

This Event Space Rental Agreement (“Agreement”) is made between:

Venue: Legacy Dance Center 

Renter (Responsible Party): ________________________

Event Date(s): ____________________________________

Event Time(s): ____________________________________

By signing this agreement, the Renter agrees to the following terms and conditions:

Please Initial All Blanks

1. Liability ______

    •    The Renter assumes full responsibility and liability for all guests, vendors, and activities during the rental period.

    •    The Venue is not responsible for accidents, injuries, theft, or damage to personal property.

    •    The Renter agrees to hold harmless and indemnify the Venue, its owners, and staff from any claims arising out of the use of the facility.

2. Rental Fees & Deposit ______

    •    Rental Fee: __________________________ (Full Amount Due.)

    •    Deposit: __________________________ (Half of full Amount Due Non-Refundable, due at booking to secure date)

    •    Balance: __________________________ (Due in full by Thursday Before Event)

3. Venue Rules & Responsibilities ______

The Renter agrees to the following:

•     Entry and Exit

o   You will be given a one-time access code for entry to the building through dance express!

o   Please let us know the day before the time you plan to arrive (We will disarm the Alarm for you) (828)734-9757

o   When exiting, make sure all doors are locked then exit through Dance Express Door (Text 828-734-9757 when you are finished) 

•     Cleanup:

o   Sweep floors with a push broom provided and clean up any spills.

o   Place all trash in the provided dumpster.

o   Return all tables and chairs to their designated storage areas.

•     Heating & Cooling Systems:

o   Reset thermostats after the event:

§  May – Nov.: AC set to 72°F

§  Dec. – Apr.: Heat set to 65°F

o   Do not alter or tamper with the HVAC system. Additional charges may apply if systems are damaged or settings are not restored.

•     Decorations & Usage:

o   No nails, screws, or permanent adhesives on walls, floors, or ceilings.

o   Renter is responsible for any damage caused by decorations, vendors, or guests.

•     Occupancy & Conduct:

o   Children must be supervised at all times.

o   No illegal activities are permitted on the premises.

•     Property Damage:

o   Any damage to the facility, equipment, or property will be billed to the Renter.

4. Cancellations ______

    •    The initial deposit is non-refundable.

    •    Cancellations must be made by email before the final Payment is made.

5. Termination of Event ______

The Venue reserves the right to terminate any event, without refund, if the Renter or guests:

    •    Violate any terms of this Agreement,

    •    Engage in unsafe, illegal, or disruptive behavior, or

    •    Cause damage or threaten the safety of others.

6. Agreement ______

By signing below, the Renter acknowledges that they have read, understood, and agree to all terms and conditions outlined in this Agreement.

Renter Signature: _________________________ Date: ___________

Venue Representative Signature: ___________ Date: ___________